In The Know: How To Book Your Cruise

Should I Book Direct Or Use A Travel Agent?

​People always ask me, "Can you book my cruise?" Even though My Virtual Vacations focuses on cruise and travel information, I am not a travel agent. But I will give you helpful information and point you in the right direction!

I'll show you real life scenarios of why a ship or specific cruise line is best for you. I'll show you why you may want to dine in a particular restaurant or stay in a certain hotel. But when it comes to booking an important vacation like a cruise, I leave it to the professionals. ​

​One of the first things to think about is...

Do you want to book directly through the cruise line or use a travel agent? Both are great options for different reasons. Here's a breakdown of why: 

Booking Direct 

Cruise websites are full of information, diagrams, and photographs (although don't forget us travel bloggers for real-life experiences and recommendations!) You can go online and book your cruise any time of day. For anxious people like me, there is no waiting for an email response or someone to call you back. 

But what can you book online? You can easily book your entire cruise from start to finish. Many cruise lines even offer flight options to get to the cruise port and then back home. You can purchase excursions, make dining reservations, and more. Travel insurance is also available directly through the cruise line. Make sure to look at the cost and what they cover and you can select this option when booking direct.

Want to talk to someone? Many cruise lines also have cruise vacation planners available by telephone around the clock to reserve your cruise or answer questions.

I love the fact that once my itinerary is booked or even on a hold status, it's immediately viewable online (a virtual benefit) and the excitement builds already. ​

Contrary to belief, when you book through a cruise line, you can easily contact your cruise vacation planner directly for any questions, advice, pricing, etc. Then you will see the changes immediately on their website. I always feel comfortable going right to the source for the latest and greatest information. Not to mention, I've established many wonderful and on-going relationships with cruise line vacation planners when booking past cruises. ​​If you find one that you enjoy working with, make sure to get their direct extension.  

Bottom line, if you've cruised often and have established a relationship with a cruise line, then booking direct might be an option for you.

• Celebrity Cruises: If you are looking for your own Celebrity Vacation Planner, send me an email and I'm happy to recommend a few.​

• Princess Cruises: Look no further for great service when booking direct (exclusive specials, onboard credit offers, and no waiting on hold!) from Princess Cruises Vacation Planner Mindy Salandra. Her information is below. Don't forget to mention My Virtual Vacations sent you! 

Click on each name below for some of my favorite cruise websites to explore and book direct: ​

Celebrity Cruises

Holland America

Princess Cruises

Royal Caribbean Cruises

Norwegian Cruise Line

MSC Cruises

Photos Above Credited To Each Cruise Line.

Travel Agents

Booking direct may not be the best option if you are a first time cruiser, or even an experienced traveler who may want extra guidance or recommendations. You might prefer to have someone help navigate you personally through the process. 

This is why many people find it preferable to go through a travel agent. I'm actually leaning more towards this option recently. Travel agents provide "hand holding" to make you feel more comfortable that you are choosing the right cruise, stateroom, and itinerary for you. It's a more personalized experience. Plus, you have their extra support and experience to rely on if there are any unexpected circumstances that arise. 

​Travel agents can put packages together for you at a substantial savings. These might include airfare, rental cars, airport transfers, cruise, hotel for pre-cruise or post-cruise stays, and/or excursions. Then, they may provide some type of gift for engaging their services, such as an OBC (On Board Credit) to use during your cruise, or maybe a bottle of wine delivered to your hotel room or cruise stateroom. They can also make reservations for you on-board or at least send you reminders when you should be doing this.

If you choose to book through a travel agent, you can usually view your booking online once it's made. ​Either way, once your vacation is booked, the hardest part will be waiting for the date to arrive!

Contrary to what you might think, it absolutely does not cost you any more to book your cruise vacation through a travel agent. They will always look out for the best deals, as well as any price drops after you've booked. They typically have a close relationship with cruise lines and are included first when any cruise information is shared.

One thing to keep in mind, if a travel agent has booked your cruise for you, the cruise line will not speak to you directly about your reservation. All changes and updates will need to be done through your travel agent. That's why it's so important to have a travel agent you can rely on to respond quickly and look out for you. 

Booking a cruise vacation can be a timely and complicated process. You need to narrow down your choices based on a cruise line and itinerary best for you. You'll need to arrange transportation if you are flying to your cruise port, decide on accommodations if you want to extend your vacation on land, reserve excursions or dining options, and more. ​Then, you'll want to make sure that it's all insured. Your travel agent will recommend the best options for travel insurance as well.

​It's a lot to think about! This is why a travel agent is an excellent choice to make sure you've done everything ahead of time so that your vacation goes seamlessly and you will have nothing to do but relax once it begins. ​

If you are not currently working with a travel agent, feel free to contact me and I'm happy to recommend one who will understand your specific needs and you can trust. ​

Travel agents will make sure you know the best time of year to visit a destination. Some even will send you a calendar!

When To Book

One of my favorite things about planning a cruise vacation is that you can usually book well over a year in advance. This gives you plenty of time to anticipate and plan for all the things you want to do on your vacation. When you initially book your cruise, only a small deposit will be due in order to secure the cabin of your choice. Then, you'll have until three months before the cruise departs to pay the balance in full. If your plans change before this date, you will typically receive 100% of your cruise deposit refunded.

​Finally, if you have a vague idea of the next cruise you want, consider booking it while you are on your current cruise. The perks (sometimes include drink packages, free gratuities, free internet and/or OBC) are terrific and usually the best you'll see offered at any time. Having extra perks will upscale your cruise experience and save you money in the long run. They'll even sometimes run specials on-board for discounted or no deposit required. 

​Most of the time, these perks are transferable. If your plans change and you want to move your cruise to another date, ship, or cabin, the on-board booking perks transfer with it. Also, when your on-board vacation planner books your next cruise, just ask and the booking information can be automatically transferred to your "land based" cruise vacation planner. You can often do this once you are back home as well, usually within a 30-day window.

Top 5 Tips To Be In The Know Before Booking Your Cruise:

• Find a cruise line that best fits your vacation style. Read blogger reviews, visit Cruise Critic for discussion boards, or talk to a professional travel agent. If you are social media savvy, join Facebook groups for general cruising information or specific ships and cruise lines. These are great forums to ask questions and get real answers from experienced cruisers. Of course, I enjoy My Virtual Vacations Cruising.   
• Research deck plans before reserving your stateroom to see what is directly above you. Public areas may be a bit noisier.
• If you need to travel a distance to the cruise departure port, plan to arrive a day early so you don't miss the ship.
• Buy cruise insurance! Anything can happen to you or a loved one at home while you are away. You can purchase cruise insurance directly from the cruise line or your travel agent can assist.
• Check your passports. Many countries require your passport be valid 6 months from the date you visit.

Whether you go decide to book your cruise direct or with a travel agent, the best part is that you'll have a spectacular cruise vacation to look forward to!